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My District doesn't use Clever or Classlink. Is there another option? Yes! Reading Assistant now has a manual rostering option that uses a private Google Sheet specific to your district. This article will outline the steps and directions for using this process. We do not recommend this option for large Districts.
Once your district/school has purchased Reading Assistant, you’ll get a reach out from your CSM for a leader planning meeting. In this meeting, they’ll review your goals and desires and how best to implement Reading Assistant for your team and students. Important information will also be gathered in this meeting for rostering, such as who your rostering/IT contact is, the schools you will be using, etc.
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Each customer who uses this method will have their own Google sheet to enter information. Only Roster and Implementation leads will have access to this document outside of the Reading Assistant team. You can share the spreadsheet with others in the District at your leisure.
Each customer will also have their a unique login URL, which can be bookmarked and will be linked in to their Google Sheet.
All Fields are required except for LASID (You can enter any unique ID you'd like in this field if needed. Ex, Student ID
Usernames must be unique per user within your District and cannot contain accent characters.
School names and Class Names must be unique.
Any column highlighted in Blue should NOT be filled in. This is for Reading Assistant use only.
Usernames & Passwords are case-sensitive.
Manual Direct: We will provide a Google sheet shared only with your Rostering and District leaders. This is specific to your district and something your team will need to complete. The spreadsheet will include directions and tabs for you to fill out. You’ll need to let notify us know when you’ve completed your Google sheet, and the Reading Assistant rostering team will make the connection. You At that point, you will also receive a specific login URL for your District.
Below is a view of those directions for each tab you must fill out. The Reading Assistant team will help walk you through this process and be available for questions.
Schools
On the Schools tab, please list all the schools you want to show in Reading Assistant. Ignore the "PID" column; this is a Reading Assistant-only column.
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District Administrator
District admins will have access to administrative tools for all schools and classes within Reading Assistant. Enter in First name, Last name, Username, and Password.
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Users listed here don't need to be included in any other tabs since they will already have access to district wide reports. |
School Administrator
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School name determines which school each school admin belongs to. **IF Select the School name from the drop-down and fill in, First name, Last Name, Username, and Password.
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If admins need access to multiple schools, please list them on multiple lines with |
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unique usernames for each school name |
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they need access to |
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Classes
List Enter each Class name and the school select the School name from the drop-down it belongs to. **Reminder Schools cannot have the same class names.
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Class Names must be unique throughout the whole District. |
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Teachers
School name determines which school each Teacher belongs to. **IF teachers need access to multiple schools please list them on multiple lines with the unique usernames for each school name on each line they need access to.
Select the School name , from the drop-down then enter First name, Last Name, Username, and Password must be filled in
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If a teacher is listed in the School Administrator tab, they do not need to be listed here, as they will already have access to all classes at their school. |
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Students
School name determines which school each student belongs to.
Select the School name , from the dropdown then enter First name, Last Name, Username, Password, and Grade must be filled in.
the Grade from the drop-down.
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Teacher Classes
Select the Class Name , and Teacher that needs a Teacher from the drop-down to be assigned to that class. **IF there are multiple teachers for a class, list the class on multiple lines with each teacher.
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Student Classes
Select the Class Name , and student that needs a student from the drop-down to be assigned to that class.
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Once your spreadsheet is completed, let your rostering partner with Reading Assistant know. We'll validate that the data looks accurate and nothing is missing, then make the connection and assign a URL. This can take up to 3 business days. Once your rostering setup is complete, you'll receive your District-specific URL.
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Remember to share the URL and login information with users requiring acces |
If at any point you need to update your rosters, such as adding or removing users, simply come into your Google Sheet and make the necessary updates. It will sync overnight and you'll see the changes the next day in Reading Assistant.
This is what your login site will look like
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Support
Email: Submit a Case
Phone: 800-225-5750, Option 3 (Technical Support)
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