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Coach Digital Compass Import Teacher Roster Help

Coach Digital Compass Import Teacher Roster Help

Owned by Forrest Rose
Last updated: Mar 31, 2025
3 min read
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This is a guide for setting up and importing teacher .CSV files as part of manually rostering a school.

This article does not apply to Clever or ClassLink rostered districts/schools.

You can add each teacher account manually, but importing a list of teachers can save time.

Use the main drop-down menu at the top right and select Teachers to reach the Manage Teachers page.

Coach Digital Compass Getting Started page with the Teachers menu item highlighted in red within the dropdown menu.

Select the Import Teacher .CSV File button to reach the Import Teachers page.

Three buttons Show More Teachers, Add a Teacher, and Import Teacher CSV File, with the last button highlighted in a red box.

Use the link Download Sample .CSV File to get the .CSV template for the teacher import.

Coach Digital Compass Import Teachers page, Download Sample CSV File button highlighted.

Input the data into the spreadsheet or paste it from a teacher management system. Do not rename, move, delete, or add to the column labels, or the roster import will not work. The header row (row 1) must remain the same as the sample .CSV file.

Spreadsheet with the first two rows populated with example student data, including usernames, passwords, names, grade levels, student IDs, email addresses, and active status.

The required spreadsheet fields are marked with an “(R)” to the right of the field name. They include the following:
Column A: Action (A/U)

  • "A" stands for Adding a new teacher

  • "U" stands for Updating an existing teacher

Column B: Username
Column C: Password: must be at least 8 characters, including an uppercase letter, a number, and a symbol.

Column H: Email

Column I: Active/Inactive

You will enter "Active" in this field if a teacher currently teaches at your school. If they are no longer affiliated with your school, you will enter "Inactive" in this field.

Columns E and G, MI, and Grade are usually left blank. If the grade level is used, it must contain the word grade, for example: "Grade 3"

Although Columns D and F, the first and last name fields, are not required, we strongly recommend adding each teacher's first and last name to their designated row.

Save the file (keep the file in .CSV format, DO NOT change the format.

Choose the saved CSV file and select the “Upload” button to load the file into the system.

Coach Digital Compass Import Teachers page, Choose File and Upload buttons highlighted.

The following screen previews the data, and the Invalid rows are displayed by default. An error message is provided for invalid rows, which will not be imported. To proceed, you can either select Cancel to fix your import file and try again, or click the Import button to import only the valid rows.

Coach Digital Compass Import Teachers page, Invalid Preview By dropdown and Error Message column highlighted.

A summary of the import is displayed, and the import is completed.

Coach Digital Compass Imports Import Teachers page, summary of teacher import results.

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